Board Meeting – December 10, 2008

Country Walk Board Meeting on December 10, 2008
The meeting was called to order at 7:10 pm in the Clubhouse.  In attendance were:  Bill Swedberg, Rocco Cioffoletti, Mickey Lauria, Scott Templeton, and Warren Adams. 

President Bill Swedberg reported that at the last meeting, the quorum of three Board members present (Bill Swedberg, Rocco Cioffoletti, and Mickey Lauria) agreed that, due to Max Wang’s inability to attend meetings as a result of prior commitments, it is in the best interest of the subdivision to find a replacement.  Article VII, section 7.01f of the subdivision by-laws states “The powers and duties of the Board of Directors shall include, without limitation (except as limited elsewhere herein), the following: …declare the office of a member of the Board of Directors to be vacant in the event such member shall be absent from three (3) consecutive regular meetings of the Board of Directors”.  Consequently, by this authority, Max Wang will no longer serve on the Board.

 

The Board appointed Scott Templeton to serve in the capacity of 2nd Vice President until elections are held in Spring, 2009.

 

Treasurer Rocco Cioffoletti addressed financial issues.  The 2008 budget was summarized, and the projected budget for 2009 was presented, modified, and unanimously agreed upon.  The Board agreed to establish the goal of having a reserve fund equal to one year’s operating budget (of approximately $70,000).  The Board also agreed to install a new line item for Annual Special Projects in the amount of $10,000 to take care of varying annual expenditures.  Past such expenditures included a new roof for the clubhouse, removal of kudzu and trees, and guard gate maintenance.  Future anticipated expenses include tennis court maintenance, updating of deck, and pool maintenance (replacement of cover and painting).  Finally, Rocco reported that $599.28 was collected from 102 Knollwood Drive to make full payment for past dues and interest.

 

Lot 141, 603 Red Maple Way, is under foreclosure.  Approximate dues of $3200 are owed, with interest and penalties.  Country Walk’s lien is secondary to the bank loan, and funds will be collected if the selling price is sufficient to cover the bank’s note.

 

The president’s annual letter with the Country Walk Homeowner Association’s notice of annual fees and payment dates will be sent later this month.  The fee of $528 will not be raised.

 

There is a problem heating the clubhouse.  Warren will investigate.  He will call a professional, and is authorized to spend up to $300. Additional funds will require Board approval.

 

Accomplishments during the past month.

  • Twelve fallen or diseased trees were removed from Country Walk property, including the large oak in the entry circle.  The expense was $9100.

 

Committee reports.

 

The next Board meeting is tentatively scheduled for Tuesday, January 6 at 7 pm in the clubhouse.

 

The meeting concluded at 7:25 pm.

 

Respectfully submitted,

 

Warren P. Adams

Secretary, Country Walk Board